OSHA Recording and Posting Requirements

OSHA Recording, Posting, and Reporting Requirements for Forms 300, 300A, and 301

Let’s be real: OSHA compliance can feel overwhelming, but staying on top of your injury and illness records isn’t optional, it’s essential. Not only does proper recordkeeping keep your business out of trouble, it also shows your employees you care about their safety. At profishant, inc., we help employers make sense of it all, so you can focus on running your business with confidence. Here’s the lowdown on OSHA Forms 300, 300A, and 301 what to record, post, and report, and what happens if you don’t.

OSHA Form 300 is your log of work-related injuries and illnesses for the year. Anytime an employee experiences a recordable incident: death, days away from work, restricted work, medical treatment beyond first aid, loss of consciousness, or a significant diagnosis, you need to log it here. Each case should go in within seven days of knowing it’s recordable, and if anything changes later, update it. Keep these records for five years. Accuracy matters; sloppy logs are a red flag for OSHA inspectors.

OSHA Form 301 dives deeper, providing details for each recordable case from your Form 300. Think of it as your story of what happened, how it happened, and the outcome. Each Form 301 must also be retained for five years and is often reviewed side-by-side with Form 300 during inspections.

Then there’s OSHA Form 300A, the annual summary of all your logged cases. This one is not just a formality, it’s legally required. You’ll need a company executive to certify it and post it in a visible spot for employees between February 1 and April 30. And yes, even if you had zero recordable incidents, it still needs to be posted. Missing this is one of OSHA’s most common citations, so don’t skip it.

OSHA Recording Requirements Overview

OSHA Form 300A Posting Requirements

Posting isn’t the only extra step. OSHA also requires direct reporting of serious incidents:

OSHA Incident Reporting Requirements

Skipping or delaying recording, posting, or reporting can trigger citations, fines, expanded inspections, and even repeat or willful violation classifications. On top of that, insurance premiums can go up, and the violations become public record. Simply put: it’s not worth the risk.

At profishant, inc., we help employers make OSHA compliance simple and stress-free. We review your logs, check recordability, assist with updates to Form 300 and 301 entries, ensure your 300A is posted correctly, and get you ready for audits or inspections. Our goal is straightforward: accurate records, happy employees, and a business that runs confidently without compliance worries.

Reach out today to make sure your OSHA recording, posting, and reporting requirements are covered—correctly, completely, and stress-free.